Downloads

Easily add and edit files that users can download, ensuring they have access to important resources.

How to Add a Downloadable File:

1. Go to the Manage Downloads Page – Navigate to the Manage Downloads section in the Admin Area.

2. Click ‘+ Add’ – This will open an upload window.

3. Upload Your File – Drag and drop a file or click Browse to select a file from your computer.

4. Name the File – Enter a clear, descriptive file name that users will easily recognise.

5. Add a Description – Provide a short description to explain the file’s purpose.

6. Click ‘Save’ – Your file will now be available for users to download.

Use a short, clear title and description when uploading a file to help users quickly understand its purpose.

How to Edit a Downloadable File:

• Find the File in the List – Navigate to the Manage Downloads page and click on the title of the file you'd like to edit.

• Update the file name, description.

• Replace the File (Optional) – If you need to update the document, upload a new version to replace the old one.

• Click ‘Submit’ – Changes will be applied immediately.

• Click 'Cancel' to not make any changes to your file.

How to Delete a Downloadable File:

• Locate the File in the List – Navigate to Manage Downloads in the Admin Area.

• Tick the box next to file, click ‘Delete’ – A confirmation message will appear asking you if you're sure.

• Confirm Deletion – Type 'CONFIRM' to permanently remove the file. (This action cannot be undone.)

Common File Types for Downloads

PDFs

Event guides, exhibitor manuals, compliance documents

Images (PNG, JPG)

Logos, social media assets, banners

Spreadsheets (XLSX, CSV)

Data templates, exhibitor lists

Documents (DOCX)

Marketing materials, sponsorship proposals

Presentations (PPTX)

Speaker slides, event overviews

Tips & Tricks for Managing Downloads:

• Use Clear File Names – Keep names descriptive, e.g., "Exhibitor_Manual_2024.pdf" instead of "Manual123.pdf".

• Organise by Title/ Description – If you have many downloads, you could use the Title & Description area to make it easier to navigate long lists (e.g., Marketing, Logistics, Compliance).

• Regularly Review Files – Keep downloads up to date to ensure users always have the latest information.

• Optimise File Sizes – Large files can slow down downloads. Compress images and PDFs if necessary.

• Check Accessibility – Ensure your files don't include any sensitive information.

By keeping your downloads well-organised and up to date, you provide users with an efficient and seamless experience.