# Downloads

### How to Add a Downloadable File:

1. Go to the Manage Downloads Page – Navigate to the Manage Downloads section in the Admin Area. 
2. Click ‘+ Add’ – This will open an upload window.
3. Upload Your File – Drag and drop a file or click Browse to select a file from your computer.
4. Name the File – Enter a clear, descriptive file name that users will easily recognise.
5. Add a Description – Provide a short description to explain the file’s purpose.
6. Click ‘Save’ – Your file will now be available for users to download.

{% hint style="info" %}
Use a short, clear title and description when uploading a file to help users quickly understand its purpose.
{% endhint %}

{% @guideflow/guideflow-embed requestedUrl="<https://app.guideflow.com/player/vkmg929f3k>" %}

### How to Edit a Downloadable File:

* Find the File in the List – Navigate to the Manage Downloads page and click on the title of the file you'd like to edit.&#x20;
* Update the file name, description.
* Replace the File (Optional) – If you need to update the document, upload a new version to replace the old one.
* Click ‘Submit’ – Changes will be applied immediately.
* Click 'Cancel' to not make any changes to your file.&#x20;

{% @guideflow/guideflow-embed requestedUrl="<https://app.guideflow.com/player/6kwe4g1azk>" %}

### How to Delete a Downloadable File:

* Locate the File in the List – Navigate to Manage Downloads in the Admin Area.
* Tick the box next to file, click ‘Delete’ – A confirmation message will appear asking you if you're sure.&#x20;
* Confirm Deletion – Type 'CONFIRM' to permanently remove the file. *(This action cannot be undone.)*

{% @guideflow/guideflow-embed requestedUrl="<https://app.guideflow.com/player/lpx4715b4k>" %}

### Common File Types for Downloads

#### **PDFs**

Event guides, exhibitor manuals, compliance documents

#### Images (PNG, JPG)

Logos, social media assets, banners

#### Spreadsheets (XLSX, CSV)

Data templates, exhibitor lists

#### Documents (DOCX)

Marketing materials, sponsorship proposals

#### Presentations (PPTX)

Speaker slides, event overviews

### Tips & Tricks for Managing Downloads:

* **Use Clear File Names** – Keep names descriptive, e.g., *"Exhibitor\_Manual\_2024.pdf"* instead of *"Manual123.pdf"*.
* **Organise by Title/ Description** – If you have many downloads, you could use the Title & Description area to make it easier to navigate long lists (e.g., Marketing, Logistics, Compliance).
* **Regularly Review Files** – Keep downloads up to date to ensure users always have the latest information.
* **Optimise File Sizes** – Large files can slow down downloads. Compress images and PDFs if necessary.
* **Check Accessibility** – Ensure your files don't include any sensitive information.

By keeping your downloads well-organised and up to date, you provide users with an efficient and seamless experience.