# Email templates

Email templates include: 

* The initial Welcome Email 
* Team member invitations when a user invites a team member
* Admin notifications
* Comment notifications
* And all other system-generated emails

#### Viewing and Testing Email Templates 

* Clicking on an email template will display a preview of the email.
* To send a test email, click “Send a Test Email” in the top-right corner of the screen.

#### Editing the Welcome Email

For the Welcome Email, users have the ability to customise the content: 

1. Click the purple “Edit Email” button in the top-right corner.
2. Toggle the “override options” to enable customisation.
3. You can: 
   * Add your own content at the top of the email. 
   * Include an additional paragraph at the bottom—ideal for highlighting key details, such as ticketing information.
4. Once changes are made, you can send a test email from the Welcome Email overview to review your updates.

{% @guideflow/guideflow-embed requestedUrl="<https://app.guideflow.com/player/3r3wqjmcnk>" %}

#### Editing Subject Lines

Email subject lines in Eventflow are templated automatically, but you can customise the variables used in them by navigating to Admin → Manage Event Details.

* Event Name\
  This is used throughout Eventflow. In the welcome email, it appears in the closing sentence — for example:\
  “We look forward to welcoming you to Eventflow Demo.”
* Application Name (Short)\
  This is used in the email subject line.
* Application Name (Long)\
  This appears on the login screen and dashboard. In emails, it’s used for the email title and within the first paragraph.

{% hint style="warning" %}
Note: If you override the default Welcome Email content, it will replace these variables — so make sure to include them manually if you still want them to appear.
{% endhint %}