Content
The Manage Content section allows you to create, update, and organise pages within Eventflow, ensuring that exhibitors and users can easily access important information.
Manage Content in Eventflow - Page Settings
How to Add Content
Follow these steps to create a new content page:
1. Enter the Page Details
Page Title – Provide a clear and descriptive title for the content (e.g., "Exhibitor Guidelines" or "Marketing Resources").
Description – Write a detailed summary explaining the purpose of the content. This helps users understand what they will find on the page.
2. Add an Asset (Optional)
You can upload a file or select from the Asset Library. This will be presented as your Header Image for that page.
3. Set Visibility Options
Publication Status
Choose whether the content is published or remains in draft mode. Draft content can still be added to the sidebar menu but will show as 'TBC' until set to 'published' and will not be accessibly by your exhibitors.
User Access
Define whether the content is available to all user types or restricted to specific groups. This allows you to tailor the content visible to exhibitors based on their team type.
4. Configure Menu Settings
Sidebar Display – Decide if the page should be visible in the sidebar for easy access.
Icon Selection – Choose an icon to visually represent the page in the sidebar menu.
5. Save or Cancel
Click Submit to save the new content page.
Click Cancel to discard any changes.
By keeping content well-organised and relevant, you ensure that exhibitors and event participants have a seamless and user-friendly experience when accessing essential event information.
Additional Settings
Adding pages to the sidebar is now managed in the 'Manage Sidebar' page within the admin panel. You can now add new sections within the sidebar and edit headings.
How to Build a Content Page in Eventflow
Once you've created your content page, you’ll need to build the page layout using the Eventflow Content Builder. The builder allows you to add different types of content blocks, including text, media, resources, and interactive elements. Below is a guide on each content type and how to use it effectively.
How to Use and Manage Sections
Sections are a crucial part of content building, as they create a table of contents for the page, allowing users to easily navigate between different sections and providing anchors on the front end. Properly structuring sections ensures a smooth and intuitive experience for your users.
Adding a New Section
Important: The first item on a page must always be a new section.
Under "Add Field" and select content type.
Set "Is this a new section?"
This creates a new, navigable section on the page.
Enter a Section Heading.
This will appear in the table of contents, making it easy for users to jump between sections.
Managing Sections
Publishing Sections
If you are still working on a section, you can set "Publish this section?" to "No" to keep it hidden.
When ready, switch it to "Yes" to make it visible to users.
Editing or Reordering Sections
You can go back and update headings, add more content, or rearrange sections for better flow.
Sections should be logically structured to ensure a smooth reading experience.
General Usability of the Content Builder
The Content Builder is designed for ease of use, allowing you to create and manage content efficiently. Once you've added content to a page, you’ll have several tools at your disposal to help you edit, organise, and refine your content seamlessly.
Saving Your Progress: In the top right-hand corner, you'll find the Save Changes button. You can click this at any stage to save your work and prevent any loss of progress.
Quick Add Shortcut: Just below the Save Changes button, you’ll see a + sign, which serves as a shortcut to quickly add new content elements without navigating away.
Editing Content: Below the + sign, you’ll notice a pencil icon. This indicates the option to edit a specific content block. Clicking it will open the editing options for that section.
Deleting Content: While editing an item, you’ll find a Delete Item option in red at the top right-hand side of the editing panel. This allows you to remove content blocks at any stage.
Reordering Content: Below the Edit Item option, you’ll see the Reorder Items tool. Activating this makes all content blocks movable, allowing you to rearrange sections easily for better structure and flow.
Text Fields Overview
Text fields allow you to add and format content within your page. They provide flexibility in how information is displayed, ensuring clarity and ease of use for your audience. Within text fields, you have several options to choose from:
Rich Text – A fully customisable text editor for adding and formatting content.
Callout – A highlighted box to draw attention to important information.
Button – A clickable link that directs users to another page or resource.
Table – A structured way to present data in rows and columns.
Each of these elements serves a unique purpose in content building. Below, we'll explore their functions in more detail and how to use them effectively.
Rich Text
Rich Text allows you to add formatted content, making your pages more engaging and structured. You can also organise content into sections, which helps break up information for better readability. See above for structuring sections.
Adding a Rich Text Field
Under "Add Field", select "Rich Text".
Use the formatting toolbar to apply styles such as bold, italics, bullet points, hyperlinks, and more.
Managing Sections
When adding rich text, you’ll see options:
Is this a new section? (Yes/No)
Select "Yes" if you want this content to appear as a new section on the page.
Select "No" if you want it to be part of an existing section.
Section Heading
Enter a heading for the section. This acts as a title to help users navigate content easily.
Publish this section? (Yes/No)
Yes – The section will be visible to users immediately.
No – The section remains hidden. This is useful for drafting content before making it live.
Callout Blocks
Callouts help highlight important information or key messages.
Callout
Use this to draw attention to critical details like deadlines, warnings, or essential instructions.
How to Use –Select Callout, use the box provided to detail your call out and format using bullet points, bold, hyperlinks, lists and more.
Selecting a Callout Style
Callouts are a great way to highlight important information within your content. When adding a callout, you can choose from different styles, each with a distinct colour to convey the right message:
Default (Blue): Ideal for general information or helpful tips.
Warning (Red): Use for urgent alerts or critical warnings that require immediate attention.
Caution (Orange): Best for advisory notes, potential issues, or things users should be aware of before proceeding.
Success (Green): Perfect for confirming positive actions, such as completed tasks or successful submissions.
Adding a Button
Buttons are a useful way to direct users to important links, resources, or actions within your content. They stand out visually and encourage engagement by providing a clear call to action. You can use buttons to link to external websites, downloadable files, or other sections within Eventflow.
Edit
If this is a new section, select Yes under "Is this a new section?" and provide a Section Heading to help organise your content.
Enter Button Details
Enter your button text – This is the text displayed on the button. Keep it short and action-driven, such as "Download Now" or "Learn More".
Where should the button link to? – Enter the full URL or file path where the button should direct users. Example:
www.example.com.
Configure Settings
Under the Settings tab, choose Publish this section?
Selecting Yes will make the button visible to users immediately.
Selecting No will keep the button hidden, allowing you to work on it before making it live.
Adding a Table
Under Add Field and within Text Fields, you’ll find the option to add a Table. Tables allow you to organise and present structured data clearly within your content.
Creating a Table
Select Table from the Text Fields options.
Choose the number of columns you require.
Click Generate Table to create the table structure.
Populating Your Table
Once the table has been generated, you can start filling in the fields with your data.
At the bottom of the table, you’ll see the option to "Add Another Row"—click this to continue adding rows as needed.
Continue adding rows until your table includes all the necessary data.
Table Settings
Is the first row a header? – Selecting "Yes" will format the first row in bold, making it clear that it is a header row.
Make this a new section – If you want your table to appear as its own section, select this option and enter a Section Name for easy navigation.
Adding Media
In the Media section of the content builder, you have four options for embedding different types of media into your content:
Image
PDF
Google Maps
YouTube
Each of these media types serves a different purpose and enhances your content with visuals, documents, or interactive elements. Below, we’ll explore how to add and use each type effectively.
Adding an Image
To add an image to your content:
Click on the "Image" option – This will open your Asset Library, where all uploaded images are stored.
Select an Image – Choose the image you want to add to your content from the available assets.
New Section (Optional) – If you want the image to be part of a new section:
Update "Is this a new section?" to Yes
Enter a Section Heading
Adjust Settings – Under the Settings tab, choose whether the image should be published immediately or saved for later.
Save Changes – Once satisfied, click Save Changes to apply the update.
Adding a PDF
To add a PDF to your content:
Click on the "PDF" option – This will open the PDF upload settings.
Choose Section Settings:
If you want the PDF to be part of a new section:
Amend "Is this a new section?" to Yes
Assign a Section Heading
If not, leave it set to No
Enter the Name of the PDF – Provide a clear and descriptive name for easy reference.
Upload the PDF – Either:
Drag and drop the file into the designated box
Click Browse to select a file from your computer
Adjust Settings – Under the Settings tab, choose whether the PDF should be published immediately or saved for later.
Save Changes – Click Save Changes to apply your update.
Adding a Google Map
To embed a Google Map into your content:
Select "Google Maps" from the content builder under the Media section.
Choose Section Settings:
If this should be a new section, toggle "Is this a new section?" to Yes and assign a Section Heading (e.g., How to Find Us).
If not, leave the setting as No.
Enter the Google Maps Location:
Either paste a Google Maps URL
Or enter a full address to display an interactive map within your content.
Adjust Settings: Under the Settings tab, choose whether this map should be published now or saved for later.
Save Changes – Click Save Changes to apply the update.
Resources Section
In the Resources section of the content builder, you’ll find two options:
Add a Task List
Add a Resource
Adding a Task List
Before you can insert a task list, you must first manage and create tasks in Admin Settings → Manage Tasks. Once tasks have been set up there, they will be available for selection in the content builder.
Adding a Resource
A resource allows you to insert one of the following:
A Task (managed under Manage Tasks)
A Supplier (managed under Manage Suppliers)
A Download (managed under Manage Downloads)
To ensure a smooth process, make sure your tasks, suppliers, and downloads are already set up in their respective sections before inserting them into your content. We will now continue with Adding a Resource, but please refer to the corresponding sections for details on preparing tasks and resources for insertion.
Adding a Task List
To add a task list to your content:
In the Resources section of the content builder, select Task Lists.
Decide whether this will be a new section:
If Yes, assign a section heading (e.g., "Event Preparation Tasks").
If No, leave it as is.
From the Task List dropdown, select the desired task list.
Under the Settings tab, choose whether to publish now or keep it unpublished for later use.
Click Save Changes to apply and set live.
Adding a Resource
To add a resource to your content:
In the Resources section of the content builder, select Resources.
Decide whether this will be a new section:
If Yes, assign a section heading (e.g., "Event Resources").
If No, leave it as is.
From the What resource type is this? dropdown, select one of the following:
Task (managed under Manage Tasks)
Supplier (managed under Manage Suppliers)
Download (managed under Manage Downloads)
Choose the specific resource from the dropdown menu.
To add more resources, click Add Another Resource and repeat the process.
Under the Settings tab, decide whether to publish now or keep it unpublished for later.
Click Save Changes to apply and set live.
Once you have built your content pages, they will appear in the Manage Content section of the admin area. From here, you have full control over each page’s settings, including the option to archive outdated or no longer relevant content. Archived content will then be moved to the Archived Content tab, located in the top right-hand corner. To access page settings, click the three dots under the Visibility heading, which will take you back to the Edit Content Settings Dashboard → Page Settings, where you can adjust the content settings as needed.
Lastly, under the three dots in the Visibility heading, you will also find the option to duplicate pages. This is a great time-saving feature for creating similar content without starting from scratch. Once duplicated, simply click into the new page and update any necessary areas. This allows you to make edits efficiently while maintaining consistency across multiple pages.
Effectively managing your content and utilising the Content Builder not only keeps everything organised but also saves you valuable time in the long run. A well-structured platform ensures a seamless experience for both you and your users, making information easy to access, update, and navigate.
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